Outgoing Staff

Staff Mobility may occur in two ways: 

1. Staff Mobility for Teaching Assignments (STA)
2. Staff Mobility for Staff Training (SST) 

Staff Mobility for Teaching Assignments 

Staff Mobility for Teaching Assignment enables an academic staff who teaches in a higher education institution awarded with ECHE (Erasmus Charter for Higher Education) in Turkey to teach in one of the higher education institutions awarded with ECHE in programme countries and to carry out academic/educational activities.

Within the scope of STA, it is possible for a staff who works for a settled institution with ECHE in one of the programme countries to be invited by a higher education institution in Turkey for teaching. This academic staff who is invited to teach must be employed in an institution, education centre, research centre or organization which can be considered as an enterprise in his/her country. The institution in question must be a public or private enterprise which is involved in any kind of activity including social enterprises to make money without regard to its scale, legal status or economic sector. However, the academic staff who is invited by offering grant cannot be working at a higher education institution.

Teaching activity is carried out on a daily basis and the academic staff receives grant for the days he/she teaches. Therefore, teaching program must be prepared on a daily basis in Staff Mobility For Teaching – Mobility Agreement.

Teaching activity period must be at least 2 consecutive days and maximum 2 months except for the days spent on travelling. Academic staff must carry out at least 8 lessons in order for teaching activity to be acceptable. In the event that the activity lasts longer than 1 week, the number of lessons given by the academic staff must increase accordingly. If the activity lasts shorter than 2 days or the number of lessons given by the academic staff is not sufficient in Certificate of Attendance, the activity is considered as invalid and no grant is paid for the academic staff.

Staff Mobility for Staff Training 

Staff Mobility for Staff Training enables academic staff employed in a higher education institution awarded with ECHE in Turkey to undergo training in one of the programme countries. Within the scope of this activity, it is possible for the academic staff to undergo different trainings (on-the-job training, observation processes, etc.) in order to improve their skills that they have in their work area. Attending conferences is not included in the scope of the activity.

Within the scope of STA, it is possible for an academic staff who works for a settled institution awarded with ECHE to go to another higher education institution or an establishment awarded with ECHE to undergo staff training. It can also be an education institution, research center, higher education institution or an establishment. The institution in question must be a public or private enterprise which is involved in any kind of activity including social enterprises to make money without regard to its scale, legal status or economic sector.

Staff training is a full time activity and grant is paid for the full days the academic staff undergoes training. Therefore, training program must be prepared on a daily basis in Staff Mobility For Training – Mobility Agreement.

Activity period for staff training is minimum 2 consecutive weekdays and maximum 2 months except for the days spent on travelling. If the activity lasts shorter than 2 days, it is considered invalid and the beneficiary is not paid any grant.

Fundamental Principles on Assessment and Selection Process

“Selection process is conducted by applying an assessment criteria that can equally be applied to all staff by the higher education institution within the framework of European Commission.

Higher education institution is responsible for conducting the selection process fair and objectively, paying regard to transparency and justice and presenting any kind of official document about the process if the need arises.”

 
Suitability Assessment

• At least one of both countries that are in this mobility activity must be EU country. Since Turkey is not an EU country, academic staff who goes or is invited must be from one of EU countries.
• During the application process, academic staff who wants to benefit from this mobility activity is required to prepare a teaching plan which should be prepared according to the basic requirements of handbook.
• Academic staff must be working as full time or part time in one of the higher education institutions awarded with ECHE in Turkey. It is not compulsory for academic staff to work full time. As long as academic staff has a working agreement with the institution, he/she can apply for the mobility activity. However, staff who is hired under service procurement cannot benefit from this mobility since there is no agreement between the staff and the institution.
• An academic staff who is from one of the programme countries and who is a temporary resident in Turkey can benefit from this activity and go to his/her own country. However, their priority is low.

For assessment criteria, click here.

Required Documents

Requirements for 2019-2020 Erasmus Staff Mobility for Teaching Assignments

• Bilateral Agreement between higher education institutions which conduct staff mobility for teaching assignments,
• Letter of Invitation sent by the institution in which the visiting academic staff will teach.
• A teaching plan covering 8 hours of lesson for 5 weekdays which is signed and stamped by both sending and receiving institutions,
• Application Form for Staff Mobility for Teaching Assignments
• Photocopy of account book of T.C. Vakıflar Bank EURO drawing account (any Vakıflar Bank branch)

Requirements for 2019-2020 Erasmus Staff Mobility for Staff Training

• A work plan covering 8 lessons for 5 weekdays which is accepted (signed and stamped) by both sending and receiving higher education institution,
• Application Form for Staff Mobility for Staff Training,
• Photocopy of account book of T.C. Vakıflar Bank EURO drawing account (any Vakıflar Bank branch)

Documents to Be Delivered to Office of International Relations Prior to Starting Mobility Activity

• Erasmus+ HE staff mobility agreement teaching document or Erasmus+ HE staff mobility agreement training document,
• Teaching and Training Mobility Contract (After you get your visa, you are required to sign two copies of grant contract and deliver it to the Office in attachment. Those who already have a visa are supposed to deliver their contract in 15 days at the latest before they start the mobility activity.)
• Photocopy of account book of T.C. Vakıflar Bank EURO drawing account (any Vakıflar Bank branch)
• Photocopy of the page of the passport on which the visa process is visible.
• Invoice of the travel tickets.

Documents to Be Delivered to Office of International Relations After Returning From Mobility Activity

• Certificate of Attendance (A signed and stamped document showing starting and ending dates of your mobility)
• Original copy of Teaching / Work plans prepared prior to starting mobility.
• Final Report Form

Documents about Travelling

• Original flight ticket(s) (If the pre-reservation information is provided, the invoice of the ticket must be submitted upon returning. National Agency does not cover the tickets bought with mile points because of invoicing problems.)
• Original copies of boarding pass
• Original copies of invoices such as bills, invoices, etc.)

Information about Grant

General Information

• The amount of grant which will be paid to higher education institution staff who has the right to benefit from Teaching and Training Mobility is calculated by his/her institution according to grant calculation rules of National Agency.
• The amount of the grant paid to academic staff who benefits from Teaching and Training Mobility is only a contribution. It does not mean to cover all the expenses.
• 70% of Erasmus grant is paid before leaving and 30% of it is paid upon returning on the bank account (EURO account) specified by the beneficiary in the agreement.
• Grant for 2019-2020 Academic Year Mobility is for the activities which is carried out between 1 June 2019 – 31 May 2021.
• Academic staff is free not to receive grant for Teaching and Training Mobility.
• Academic staff who benefits from Teaching and Training Mobility is paid daily/weekly grant for the activity and is given money for travel expenses depending on the distance. These payments are nothing more than contribution. Payment for travel expenses is contribution to the money academic staff will pay for travelling from the point he is resident at to his/her destination. Travel distance must be calculated with a tool provided by European Commission (http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm ).

The starting point of the travel is considered as the location of sending institution and the final destination is considered as the location of receiving institution. If the starting point of the travel is different from the location of sending institution and the final destination is different from the location of receiving institution, and if this situation requires different amount of grant, academic staff delivers the invoice of the travel expenses so as to get his/her grant accordingly.

Conditions for Paying Grant

• No grant is paid to the beneficiary if the activity is not carried out or if the work plan does not include minimum 8 hours of lesson or if minimum 8 hours of lesson does not appear in Certificate of Attendance.
• Total amount of grant which will appear in the contract between higher education institution and the staff who will benefit from staff mobility is calculated by considering the work plan which is approved by both parties and approximate amount of travel expenses.
• The amount of grant which appears in the contract is paid in 2 instalments. First payment can only be 70% of the grant in total. Grant is also paid for the days spent on travelling (on the condition that it does not last more than 2 days and travel documents are shown.)
• Second payment is made after the beneficiary delivers his/her WORK PLAN APPROVED BY RECEİVİNG INSTITUTION, CERTIFICATE OF ATTENDANCE and documents showing travel expenses (such as boarding cards and flight tickets)  
• Delivering ACTIVITY FINAL REPORT to the office is a pre-requisite to get the second payment of grant.